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Receiving and Labelling Samples

Receiving and Labeling Samples

Video

Receiving Samples registered remotely earlier, a lab clerk identifies them, finds them in the system on the Client's 'Sample Due' list, and transition them to Received state by selecting them and clicking the Receive button

Bika prints the Samples' barcoded labels and returns the user to the Sample List - these Samples are now in Received state and ready to be analysed

Auto-receive

In labs that don't use Sampling workflow and the Samples are always registered when they arrive at reception, consider enabling Auto-receive on the Sampling tab in the Setup. Sample will then start their life cycles in Received  state, eliminating the need to Receive them

'Samples Received' email to clients

If you have product installed, an email is posted to the Client Contacts on them, that their Samples were received at the lab. The email text can be configured in the setup and Sample and their Batches hyperlinked

Sticker order

At Sample Registration stickers are printed for the Samples created per column left to right on the registration form to minimise miss labelling Samples

At Sample Reception, stickers are printed top down for those Samples selected from the Sample due list sorted in Sample ID order

Sticker manually

Can be printed for more than one Sample from Sample lists. To minimise miss identification and labelling of Samples, the stickers are printed in the same Sample ID order as displayed on the list

Or from  the barcode icons at top right in the work area on individual Sample or Sample views Large or Small, or any of the pre-formatted layouts on the Preview drop-down

Sticker printing setup

On the Stickers tab in the LIMS Setup, configure Bika to automatically print container stickers at 

  • Sample Registration, before sampling, this assists Samplers to be more accurate, and will still  do for over-the-counter samples
  • Sample reception
  • or Not at all, by disabling the feature

Stickers can still be printed later from lists and individual Samples

Also select which template to use for the auto printing at run time. Small and Large defaults can also be set for printing stickers manually

Barcoded sticker templates

Customise your own!

Linear standard

Sample ID barcode; text Sample ID, Sample Type, Date Sampled

Code 128 1x48mm's dimensions are 38 x 35 mm

QR code

This one small for Eppendorf tube